FILE: DJC
PAYROLL PROCEDURES
Salaries for professional personnel shall be paid according to the salary schedule established by the State plus added increments established by the St. Martin Parish School Board. All other employees shall be paid according to a salary schedule formulated by the School Board. Such a schedule shall take into consideration skill level and years of experience.
PAYDAY SCHEDULES
The pay period for regular employees shall be the first working day of each calendar month to the last day of the calendar month. Payroll checks shall be issued in twelve (12) equal installments. Employees who join the school system during the school year shall have their salaries pro-rated accordingly. The official payday shall be the last working day of each calendar month as directed by the Superintendent.
The payroll for twelve (12) month employees shall follow the fiscal year as established by the School Board. Payment checks shall be issued monthly on the last working day of each month.
Employees shall have two (2) options to receive payment: 1) direct deposit, or 2) an actual paycheck.
Direct Deposit
Employees who choose direct deposit shall have their payment credited directly to their bank account on the scheduled payday. It is the employee's responsibility to give a voided check or other deposit information to the payroll department to have access to direct deposit and to immediately notify the payroll department of any changes in account status. Only checking accounts from approved financial institutions shall be accepted for direct deposit. Instead of a pay stub, the employee will receive a notice of deposit that has the normal payroll information on it (i.e. withholding information, sick day balance, etc.).
Payroll Check
Employees who choose to have an actual payroll check drawn, shall have their payroll check mailed one (1) working day prior to the schedule pay day. The paycheck shall be dated with the scheduled pay date and shall not be accepted by the bank until that day.
Checks for Other than Salary
Stipends, summer school pay, overtime, travel reimbursements, and any other pay outside of normal salaries shall be paid as follows:
If the time sheet, substitute form, or other documentation, with appropriate signatures, is received by the business office in accordance with the annually published business office calendar, then a payroll check will be issued on the 20th of the month.
If the time sheet, substitute form, or other documentation, with all appropriate signatures is received by the business office by the last working day of the month, payment shall be made two (2) weeks after the regular payroll.
Lost Payroll Checks/Incorrect Deposit Instructions
If the payroll check was lost as a result of the employee failing to notify the central office of a change of address or other employee negligence, or lost by a postal system, the employee shall receive a replacement check within the next five (5) working days. If there was an administrative error or Direct Deposit comes back with an error, the employee shall receive an immediate correction.
If the direct deposit comes back with an error that employee shall receive an immediate replacement check.
TEACHERS SEPARATING
Teachers separating from the St. Martin Parish School System at the close of the school session may request in writing that they receive full payment for their services. Otherwise, they shall continue to receive their payment on a monthly basis during June, July, and August.
Teachers separating from the school system during the school year shall receive payment in full for their services at the time of termination of services.
Ref: La. Rev. Stat. Ann. ยง17:81
St. Martin Parish School Board