ST. MARTIN PARISH SCHOOL BOARD

AUGUST 1, 2018

BREAUX BRIDGE, LOUISIANA

MINUTES

 

            The St. Martin Parish School Board convened on this day at 5:00 P.M. at the Administrative Office with the following members present:  Messrs. Burton Dupuis, President, Steve Fuselier, Aaron Flegeance, James Blanchard, Russel C. Foti, Richard Potier, Frederic Stelly, Floyd Knott, Mark Hebert, and Mrs. Wanda B. Vital.  

            ABSENT:          None

 

            The meeting was called to order by Burton Dupuis, President.  Dr. Lottie P. Beebe, Superintendent, opened the meeting with a prayer and the pledge of allegiance.

 

            Wynde C. Frederick, Executive Secretary to the Superintendent, was recognized as the July Employee of the Month sponsored by Southern Scripts.

 

            Mr. Jacques Bonin, a candidate for School Board Member District 6, introduced himself to the Board.

 

            On the motion of Mr. Flegeance, seconded by Mr. Potier, and unanimously carried, consider and/or approve a resolution indicating the authorized signatures on the school accounts for Stephensville Elementary was added the consent agenda.

 

            On the motion of Mr. Flegeance, seconded by Mr. Foti, and unanimously carried, the Board approved the following consent agenda items:

 

a)     Minutes of the following meetings:

1)     Finance Committee Meeting of July 11, 2018

2)     Regular Meeting of July 11, 2018

b)     Request for waiver of sales tax penalties

c)     Revisions to Policy:  File JCDB:  Student Appearance

d)     Changes to the 2018-2019 St. Martin Parish Pupil Progression Plan

e)     Awarding the JCEP Portable Buildings project to the low quoter, Chris’ Electrical, in the amount of $56,170.00 to establish electrical, fire alarm, and data connections

f)       Awarding the temporary JCEP Facility Sidewalk and Canopy project to the low quoter, Guidry Builders, Inc., in the amount of $33,734

g)     Resolution expressing the condolences of the entire school system to the families of Payton Cazayoux and Floyd Stelly  (attached as Exhibit A)

h)     Request for extra employment pay for Angela Watson, Cedric Theyard, Lisa Alexander, Catherine Wesley, and Ruby Smith for Teche Elementary’s After-Care Program for the month of June, 2018

i)       Resolution indicating the authorized signatures on the school accounts for Stephensville Elementary

 

On the motion of Mr. Foti, seconded by Mr. Stelly, and unanimously carried, the Board approved the following Finance Committee recommendations:

 

a)     Adopting a resolution authorizing the advertising for bids for the purchase of General Obligation School Bonds, Series 2018, of St. Martin Parish School District, Louisiana and providing for other matters in connection therewith  (attached as Exhibit B)

b)     Awarding Breaux Bridge Elementary Building B & E and JCEP Gym Reroofing project to the low bidder, CAMCO, in the amount of $531,000. Bids were received July 18, 2018.  The project budget is $540,000 and is being funded by 2016 Parishwide Roofing Construction Funds.

c)     Awarding Breaux Bridge Elementary Parking Upgrades – Phase 2 project to the low quoter, Acadiane Renovations, Ltd., with a base quote of $118,800 and alternate #1 of $13,800 for a total quote of $132,600.00.  Quotes were received on August 1, 2018. The project is being funded by 2016 Bond BBE Construction Funds.

d)     Awarding Teche Elementary Intercom Upgrade project to the low quoter, Southern Technologies of America, Inc., in the amount of $24,500.00.  Quotes were received on July 31, 2018.  The project is being funded by 2016 Bond TE Construction Funds.

e)     Awarding Substantial Completion for the following: 

1)     BBJH – Breaux Bridge Jr High Renovations Phase 2 (2-Story Building, Cafeteria) – partial substantial completion 

      2)   CP – Cecilia Primary Parent Pickup/Parking 

3)   CJH – Cecilia Jr High New Kitchen and Dining Renovations – partial substantial completion

f)   Authorizing the Superintendent, Principal and Project Manager to award Substantial Completion based on recommendation of acceptance by the project Architect for the following:

1)   BBE - Breaux Bridge Elementary Parking Upgrades

2)   BBJH - Breaux Bridge Jr High Renovations Phase 1 (New Classrooms and Restroom)

3)   BBJH - Breaux Bridge Jr. High Parking Upgrades

4)   BBHS - Breaux Bridge High Admin Security Improvements

5)   BBHS - Breaux Bridge High Admin Improvements - Corridor Doors

6)   BBHS - Breaux Bridge High Admin Improvements - Millwork

7)   TE - Teche Elementary Parking Upgrades & Parent/Bus Pickup

8)   SMP - St. Martinville Primary Admin Renovations

9)   SMHS - St. Martinville High Library Renovations

 

On the motion of Ms. Vital, seconded by Mr. Blanchard, and unanimously carried, the Board approved the donation of available air conditions to Union Baptist and Notre Dame churches.

 

On the motion of Ms. Vital, seconded by Mr. Potier, and unanimously carried, the Board approved the donation of available lockers to Untouchable Academy of Arts.

 

A motion was made by Mrs. Vital to allow Homeland Security to demo cameras at St. Martinville Primary and St. Martinville Sr. High.  The motion died for lack of a second

.

            Board Member Mark Hebert discussed the following:

a)     Staff conducting a study on GPS System for parish vehicles

b)     Implementing time clocks at School Board offices and the print shop

Mr. Hebert expressed concerns regarding the recovery of tax dollars pertaining to bond projects. 

 

On the motion of Mr. Foti, seconded by Mr. Flegeance, and unanimously carried, the Board went into Executive Session.

 

On the motion of Mr. Stelly, seconded by Mrs. Vital, and unanimously carried, the Board came out of Executive Session.

 

On the motion of Mr. Hebert, seconded by Foti, and unanimously carried, the Board approved to reconsider the issues related to the athletic improvements project at Breaux Bridge High School and more specifically, the new turf football field.  After requesting additional testing to ensure that the shock pad proposed by the contractor met the specifications of the project’s design, we are satisfied that the shock pad is functionally equivalent to the pad used as the basis for the design.  We move to approve the shock pad proposed by the contractor and authorize the contractor to complete the turf field at Breaux Bridge High School.

 

No action was necessary for the following items discussed in Executive Session:

a)     Pending litigation, Thomas v St. Martin Parish School Board, Civil Action No. 11314 (W.D.La.)

b)     Personnel issues, including employee conduct and performance

 

On the motion of Mr. Blanchard, seconded by Mr. Hebert, and unanimously carried, the Board adjourned.

 

 

_____________________________                               _________________________________

SECRETARY                                                                    PRESIDENT